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Administration – Process

1. Introduction

The administration of punctum books encompasses all the general company-wide operations that sustain the functioning of the company, in particular: accounting, insurance, payroll, software stack management, and workflow management.

2. Goal & Objectives

The primary goal of maintaining these processes is the smooth functioning of all the other processes of the company, minimizing expenditures and overhead, and maximizing the potential of everyone working for the company. Furthermore, the objectives are:

  • maintaining auditable and responsible financial bookkeeping
  • covering possible high-risk contingencies by means of insurance
  • ensuring timely payment of employees
  • deploying an efficient software stack
  • ensuring an efficient workflow throughout the company

3. Role Model

The following roles are relevant in the context of this process and need to be assigned to persons or teams / groups involved in the process.

Role Task Assigned staff
Process Manager (PM)
  • To maintain the process definition / description (this document)
  • To perform process reviews as a basis for the continual improvement of the effectiveness and efficiency of the process
  • To ensure adequate communication to increase the awareness for the process
  • To organize trainings on the process for people involved in the process
 Vincent
Financial Officer

 

 Vincent

4. Relevant Business Objects

Business objects are “things” that are required, produced, or processed by the process or one of its activities. The following objects are relevant:

Business Object Description
Invoice


Bank Account
Accounting Software
Subscription Data

5. Activities

5.1 Financial Accounting

Input Invoice, Bank Account, Accounting Software, Subscription Data
Roles Involved

Financial Officer
Outputs


Actions
Alternative Actions, Exceptions, Additional Information

5.2 Insurance

Input
Roles Involved

Financial Officer
Outputs


Actions
  1. Annual Workers' Compensation Insurance Audit
  2. Annual Health Insurance Audit 
  3. Annual Health Insurance Renewal
Alternative Actions, Exceptions, Additional Information

We currently have the following three company-wide insurance policies:

5.3 Payroll

5.4 Software Stack Management

5.5 Workflow Management

Document Control

Document ID SPM-ADM-002
Document Owner Vincent
Version 1.0
Last Date of Change March 26, 2025
Next Review Due Date
Version & Change Tracking
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