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Copyediting – Process

1. Introduction

2. Goal & Objectives

The primary goal of this process is to releaseproduce a reviewed,fully copyedited,edited manuscript, corrected and proofedapproved manuscriptby asthe aauthor, publicationthat inis printready andfor digitaltypesetting. formats.

The process covers the following objectives:

  • TheCorrect creationstructure of athe completemanuscript setand ofits typesetargument/narrative
files.Removing any typos, ungrammaticalities, and other general errors Adherence to the Style Guide

3. Role Model

The following roles are relevant in the context of this process and need to be assigned to persons or teams / groups involved in the process.

Role Task Assigned staff
Process Manager (PM)
  • To maintain the process definition / description (this document)
  • To perform process reviews as a basis for the continual improvement of the effectiveness and efficiency of the process
  • To ensure adequate communication to increase the awareness for the process
  • To organize trainings on the process for people involved in the process
  • To set up the initial Book File and template Document Files
 VincentSAJ
TypesetterCopyeditor
  • To produce the typesetcopyedited documentmanuscript files
 Arbaab,SAJ, Eileen, Vincent
Non-English Language Reviewer
    Corrects non-English spellings and transliteration Vincent

    4. Relevant Business Objects

    Business objects are “things” that are required, produced, or processed by the process or one of its activities. The following objects are relevant:

    Business Object Description
    CopyeditedReviewed Manuscript

    Set of chapter documents, images, tables, captions, and alt text that comes out of Copyediting

    Book File

    File containing all Document Files in Typesetting Software

    Document File

    Backmatter, frontmatter, or chapter file in Typesetting Software

    Style Guide

    Standardized Record of particular aspects of the manuscript.

    Template Book FileStylesheet

    File containing all Document Files in Typesetting Software that is used as template

    Template Document FileImages

    Backmatter,

    frontmatter, or chapterfileCaptions in Typesetting


    Software     that isusedAlt asText template


    Tables


    Copyedited Manuscript


    5. Activities

    5.1x Setting up the Initial Document and Book Filesxxx

    Input TemplateReviewed Document File, Template Book File, Style GuideManuscript
    Roles Involved

    PM
    Outputs

    Document File(s), Book File
    Actions
      Set Up Initial Document and Book Files Notify Typesetter the manuscript is in their queue ready for Typesetting  
      Alternative Actions, Exceptions, Additional Information

      5.x Checking Non-English Language

      Input Reviewed Manuscript, Stylesheet Roles Involved Non-English Language Reviewer Outputs


      Actions
        Non-English Language Check Notify Copyeditor and return Alternative Actions, Exceptions, Additional Information  

        Document Control

        Document ID SPM-TYP-001
        Document Owner Vincent
        Version 1.0
        Last Date of Change October 3, 2025
        Next Review Due Date
        Version & Change Tracking
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