Copyediting – Process

1. Introduction

2. Goal & Objectives

The primary goal of this process is to releaseproduce a reviewed,fully copyedited,edited manuscript, corrected and proofedapproved manuscriptby asthe aauthor, publicationthat inis printready andfor digitaltypesetting. formats.

The process covers the following objectives:

• TheCorrect creationstructure of athe completemanuscript setand ofits typesetargument/narrative
files.
• Removing any typos, ungrammaticalities, and other general errors
• Adherence to the Style Guide
  

3. Role Model

The following roles are relevant in the context of this process and need to be assigned to persons or teams / groups involved in the process.

Role	Task	Assigned staff
Process Manager (PM)	To maintain the process definition / description (this document) To perform process reviews as a basis for the continual improvement of the effectiveness and efficiency of the process To ensure adequate communication to increase the awareness for the process To organize trainings on the process for people involved in the process To set up the initial Book File and template Document Files	VincentSAJ
TypesetterCopyeditor	To produce the typesetcopyedited documentmanuscript files	Arbaab,SAJ, Eileen, Vincent
Non-English Language Reviewer	Corrects non-English spellings and transliteration	Vincent

4. Relevant Business Objects

Business objects are “things” that are required, produced, or processed by the process or one of its activities. The following objects are relevant:

orchapterfileinthatisusedtemplate

Business Object	Description
CopyeditedReviewed Manuscript	Set of chapter documents, images, tables, captions, and alt text that comes out of Copyediting
Book File	File containing all Document Files in Typesetting Software
Document File	Backmatter, frontmatter, or chapter file in Typesetting Software
Style Guide	Standardized Record of particular aspects of the manuscript.
Template Book FileStylesheet	File containing all Document Files in Typesetting Software that is used as template
Template Document FileImages	Backmatter, frontmatter,
Captions	Typesetting Software
Alt asText
Tables
Copyedited Manuscript

5. Activities

5.1x Setting up the Initial Document and Book Filesxxx

Input	TemplateReviewed Document File, Template Book File, Style GuideManuscript
Roles Involved	PM
Outputs	Document File(s), Book File
Actions	Set Up Initial Document and Book Files Notify Typesetter the manuscript is in their queue ready for Typesetting
Alternative Actions, Exceptions, Additional Information

5.x Checking Non-English Language

Input	Reviewed Manuscript, Stylesheet
Roles Involved	Non-English Language Reviewer
Outputs
Actions	Non-English Language Check Notify Copyeditor and return
Alternative Actions, Exceptions, Additional Information

Document Control

Document ID	SPM-TYP-001
Document Owner	Vincent
Version	1.0
Last Date of Change	October 3, 2025
Next Review Due Date
Version & Change Tracking