1. Preparing the Manuscript Files

If you are seeking to submit a manuscript to be considered for publication, please go here.

Please read these guidelines entirely. Failure to follow them will result in your manuscript being returned and delays in production.

1.1 Create a folder on your computer for the project. Please label this folder with your last name plus abbreviated title of book, such as,

JOHNSON_SMITH_History_of_Roquefort

1.2 Have each chapter in a separate Word file within that folder.

1.2.1 Title the chapter files so that it’s clear what order they go in and also to which authors they belong.

For example:
00_Front_Matter.doc (acknowledgments, table of contents, dedications, etc.)
01__Smith_Introduction.doc
02_Davis_Cheese_and_its_Discontents.doc
03_Fullerton_The_Epistemology_of_Feta.doc

1.3 Save images and tables outside of the Word files, i.e., do not include them in the Word files.

1.3.1 Put images (as JPGs, PNGs, TIFFs, etc.) and tables in their own sub-folders. Name each folder after the name of the author and the chapter number: 03_Fullerton_Images, 03_Fullerton_Tables.

1.3.2 Images and tables should be numbered in X.Y format, where X is the chapter number on the table of contents, and Y the position of that table or figure within the chapter. Make sure the Y in this numbering is reflected in the image or table file names.

For example, a chapter 3 might have a Table 3.1, and Figures 3.1 and 3.2, with file names such as:
03_Fig_1_Bries_of_Montmartre.png
03_Table_1_Mozzarella_Moisture_Levels.docx
03_Fig_2_Kristeva_prepares_fondue.png

1.3.3 Create a Word file in each sub-folder of images which includes captions for each image and table, sources for each image, and permissions for each image. If you have correspondence (such as emails) related to requesting permission to reprint certain images, include copies of that correspondence in this folder as well, and go here for a template letter for requesting permission to reprint images.

1.3.4 Images must be at least 300dpi and have a width of 5 inches. If there is a question about whether or not an image will be usable, please consult with punctum before submitting final manuscript.

Providing images less than the required 300dpi resolution, or with resolutions artificially inflated, will result in your manuscript being returned and thus incurring delays in production. Please make sure to check this thoroughly for every image you provide with your manuscript.

1.3.5 Within the text of the book, make sure that images are referred to by Figure number and tables by Table number.

Like this: “In Montmartre, wheels of brie are stacked along the streets (see fig. 3.1).”
"Different types of mozzarella require different moisture levels (see t. 3.1)."
Not this: “In Montmartre, wheels of brie are stacked along the streets, as you can see here:”
"Different types of mozzarella require different moisture levels, as in the table below."

Also include tags in your main body text indicating where you would ideally like for images or tables to be placed (e.g., “Place Figure 1 here”). We’ll do the best to honor your tags, but keep in mind that books are not blogs. Sometimes, to create a more elegant design (i.e., to improve readability), images should be on their own page, or on the top of the next page, or elsewhere. For most books, write your text so that text and images can be independent.

1.3.6 A note about fair use

Fair use laws are a mess. They are not as permissive as they probably should be; they differ from country to country; there are not enough clear cases of precedent.

In the US, the relevant part of the copyright law is 17 USC § 107, which states that copying for criticism, comment, reporting, and scholarship does not infringe copyright if the use meets several other loosely defined criteria.

Because our books are commercial (even if they are non-profit), it needs to be clear that when we reproduce something, we are reproducing it for non-commercial reasons. We can reproduce copyrighted material for analysis or criticism—but we cannot reproduce it merely to illustrate (because that, in effect, makes our work more lucrative).

We also don’t want to be jerks. We don’t want to exploit someone else’s work just because we found it on the internet and couldn’t contact them. Even if we feel we have the right, we may avoid using a public domain work that an institution feels they “own” the copyright to by virtue of owning the object (and the ability to make an adequate reproduction of it); after all, you might need a favor from that institution some day.

There are certainly valid scholarly and artistic reasons for pushing the limits of fair use. Still, we want to be thoughtful about when and how we push those limits.

(This all applies to quoted text as well, of course.)

1.3.7 You, the editor(s), have the first responsibility of making sure we’re reproducing images ethically. If an image has an unclear source or permission (e.g., if it’s “from the Internet”), make sure your contributing authors are analyzing the image, not just using it as illustration. If it’s just illustration, the author may have to consider deleting it and rewriting the passage.

1.4 The most important thing is that the manuscript is consistent and uniformly and cleanly formatted. We do not use a word processor as a basis for our layout, so there is no need to adjust margins, manually correct hyphenations, create elaborate formatting styles, use special fonts, or add other typographical flourishes. Please present your text in the most plain-style, cleanest fashion possible, left-aligned with no justification.

1.5 In particular, make sure that each chapter uses the same citation style (see 13. References of our style guide). But also check that captions, block quotes, headers, section numbering, etc., are all consistent and uniform throughout the book. Formatting and style must be consistent across the volume, chapter to chapter.

1.5.1 If you are using reference management tools like Zotero, please make sure to save your documents without the reference links (the “grey highlights”) active. Otherwise they severely impede the copyediting process.

1.6 In addition to the chapters and the information about the images, include a file (sub-folder) that has descriptive information about the book:

1.6.1 Verbiage for the website and the back of the book (250 words, give or take). See the catalogue on our website for examples. This verbiage is to be written in the 3rd person singular.

1.6.2 An image (or selection of images) that you’d like to be considered for the cover, or a description of the sort of image you’d like, or any notes or ideas you have regarding how you think the cover design should be. punctum has a specific and recognizable design profile and we don’t want to compromise that; at the same time, we want to involve authors in the cover design process as much as possible. (See 3. Manuscript Check and Cover Design of the guidelines for more details on the cover creation process.)

1.6.3 A one-paragraph biography (of no more than 200 words) for each editor and contributing author. Please make sure the biographies are stylistically consistent.

1.6.4 For each editor and contributing author please indicate under which of their names they should be alphabetized.

1.6.5 We encourage our editors and authors to also register for an ORCID identifier and to include that with biographies.

1.6.6 If editors or authors are attached to an institution, include its ROR identifier in the biographies.

1.6.7 Seven keywords describing the collection as a whole.

1.6.8 For each individual contribution, five keywords describing the contribution and an abstract (of no more than 200 words).

1.6.10 Preferred personal pronouns for each editor and contributing author.

1.6.11 If amenable, please include editor photograph(s).

1.7 Make sure that each of your contributing authors fills out and signs a License to Publish form (go HERE to download that) and place all of those in a sub-folder labelled LTP_Forms.

1.8 Because all our books are always available as searchable PDFs, we in general do not include indexes in our books. If for whatever reason you still want to include an index in your book, this will have to be prepared by a professional indexer. We have a few contacts in the specialized world of indexing, but they are busy and should be contacted early on in the production process. Failure to do so may lead to significant delays in production. We do not cover the costs for indexing.

1.9 Once your folder is prepared, you are ready to send it to us.

1.9.1 Compress the folder containing all the documents into a single ZIP file and check it has the right name (see 1.1).

1.9.2 Upload this file into the dedicated punctum file drop and notify us that you have uploaded your files. Do not send us files by email. We also advise against using “free” services such as Dropbox and WeTransfer, which will keep your files (and your intellectual property) in their clouds indefinitely, and which also leave your work vulnerable to modes of surveillance and mining.