Weekly Accounting

Weekly accounting consists of checking our accounting system and sorting any bank transactions into the correct account. Quickbooks is currently connected to our MB&T bank accounts and the PayPal account.

Income

Book Processing Charges	Active	Revenue from authors/funders for the publication of specific titles
Cash Back	Active	Cash back from Paypal
Donations	Active	Donations received via our donation page on the website, via Stripe. Legacy donations via Paypal.
Grants	Active	Grants funding, including COPIM and OBF
Merchandise	Active	Revenue from merchandise, paid by Threadless into Paypal
PayPal Sales	Active	Legacy account for donations
Reimbursement	Active	Reimbursements from Amazon for (failed) shipments
Book Sales	Active	Revenue from Book Sales, via Amazon (direct deposit monthly), Asterism (daily via Stripe), or direct sales
Supporting Library Membership Program	Active	Revenue from the library support program
Downstream Rights	Active	Revenue from translation rights

Subscriptions (Paypal) Defunct Legacy subscription system

Cost of Goods Sold

Book Printing	Active	Cost of book printing via KDP
Distribution	Active	Cost of digital distribution via Thoth
Identifiers	Active	Cost of ISBN numbers (bought in bulk via Bowker) or DOI registration (now routed via Thoth)
Editorial Work	Active	External copyeditors
KDP Fees	Active	Fees paid to KDP
Royalties	Active	Annually paid royalties to authors
Shipping	Active	Separate shipping cost of books (rare)
Typesetting	Active	External typesetters, EPUB generation
Translation Rights	Active	Acquiring translation rights
Image Rights	Active	Acquiring image rights
Indexing	Active	External indexers

Platform Hosting Inactive Hosting of book files

Expenses

Accounting Services Active Accountant (Fadi) Advertising & Marketing Active Flyers, banners, stickers, totebags, pins, etc. Bank Charges & Fees Active MB&T on transfers and payments, international banking fees Business Meals Active Meals during conferences, business meetings Contractors Active External contractors that are not typesetters, indexers, copyeditors Dues & Subscriptions Active Membership fees of all kinds, conference fees Foreign Tax Paid Active Foreign taxes Gasoline Active Gasoline (mainly for Eileen's car if she is using it on punctum business) Healthcare Insurance Active Employee healthcare package Insurance Active Liability and Worker's Compensation insurance Investment Expenses Defunct
OBC Fees Active Fees paid to the Open Book Collective, incl. Collective Development Fund Office Supplies & Software Active Mainly all our software contracts, incl. Cloud68 (but not Thoth) Cell Phone Active Cell phone plan for directors Parking & Tolls Active Parking and tolls (mainly for Eileen's car if she is using it on punctum business) Paypal Fees Active  Fees paid on Paypal transactions Payroll > Health Insurance Active  Employee copay on health insurance Payroll >Taxes Active Payroll taxes Payroll > Wages Active Wages Petty Cash Active Occasional ATM withdrawals Postage Active Mailing anything that's not books, Fedexing, etc. Stripe Fees Active Fees paid on Stripe transactions Taxes & Licenses Active Miscellaneous taxes Airfare Active Airplane tickets Local Transportation Active Uber, Amtrak, Lyft, taxis, buses Lodging Active Hotels Travel Insurance Active Travel insurance (incidental) Inflight Expenses Active Anything bought during a flight (WiFi, food/beverages) Travel Meals Active Meals while traveling (mainly airport food) Utilities Active Internet provider expenses for the punctum office in Eileen's home Research & Development Active Courses, continued education, professional literature Small Office Equipment Active Computers, printers, screens Wise Charges Active Fees paid on Wise transactions Legal & Professional Services Active

Lawyers and such

Charitable Contributions Active Contributions to charity (tax deductible) Copying and Printing Active Copying and printing costs (documents etc.) Interest Expense Inactive Interest on loans Loan Charges & Fees Inactive Charges and fees for loans Meals & Entertainment Active Meals with (prospective) authors Office Rent Active Space rental for business activities Per Diem Active Per diems Refund Active Misc. refunds Rent & Lease Active Renting/leasing of equipment Repairs & Maintenance Active Repair/maintenance costs of equipment Square Fees Active Fees paid on Square transactions

Other Income

Dividend Income

Defunct Income from dividend on investment account Fully Paid Lending Income Defunct Income from lending on investment account Interest Earned Active Interest on savings account Tax Refund Active Tax refund Unrealized Gains Defunct

Unrealized gains on investment account

PPP Loan Forgiveness Income Defunct

Income from PPP during Covid

Other Expenses

Losses Due To Fraud Inactive Losses due to fraud Unrealized Losses Defunct Unrealized losses on investment account

Accounts Payable 

This includes various accounts for payday loans taken out in the early days (Cashnet, Checkngo, Lending Club, Lendup, Loanme, Rise), as well as:

Dan Rudmannn Defunct Payments made by director on behalf of company Eileen A. Joy Inactive Payments made by director on behalf of company  Jora Credit Defunct Line of credit Paypal Working Capital Defunct Line of credit  PPP Loan Defunct Federal funding during Covid Sakr Accounting Defunct Used once for accrued payments Vincent van Gerven Oei Inactive Payments made by director on behalf of company

Other Current Liabilities

Includes mainly tax liabilities that are automated through Quickbooks, as well as:

Prepaid Grants Active Deferred revenue from grants (multimonth) Prepaid Library Subscriptions Active Deferred revenue from library subscriptions (multiyear)

Equity

Owner's Investment Inactive The equity that Eileen put into the initial sole proprietorship. This is currently being paid back on a monthly basis. Owner's Pay & Personal Expenses Inactive The personal expenses and pay of Eileen before 2021.  Partner Distributions – Vincent van Gerven Oei Inactive Payments made to Vincent before 2021.