Manuscript Submission and Review – Process

1. Introduction

2. Goal & Objectives

The primary goal of this process is to producereview incoming manuscripts, make a fullyselection, editedplace manuscript,them correctedunder contract, and approved bycreate the author,initial thatmetadata is ready for typesetting. record.

The process covers the following objectives:

• Correct structure of the manuscript and its argument/narrative
• Removing any typos, ungrammaticalities, and other general errors
• Adherence to the Style Guide
  

3. Role Model

The following roles are relevant in the context of this process and need to be assigned to persons or teams / groups involved in the process.

Role	Task	Assigned staff
Process Manager (PM)	To maintain the process definition / description (this document) To perform process reviews as a basis for the continual improvement of the effectiveness and efficiency of the process To ensure adequate communication to increase the awareness for the process To organize trainings on the process for people involved in the process To set up the initial Book File and template Document Files	SAJVincent
CopyeditorReviewer	To producereview theincoming copyedited manuscript filesmanuscripts	SAJ, Eileen, Vincent
Non-EnglishMetadata Language Reviewerofficer	CorrectsTo non-Englishmanage spellingsmetadata and transliterationrecords	Vincent
Outreach officer	To manage outreach	Livy

4. Relevant Business Objects

Business objects are “things” that are required, produced, or processed by the process or one of its activities. The following objects are relevant:

Business Object	Description
ReviewedIncoming Manuscript
StyleReviewed GuidelinesManuscript	Our style guidelines comprise the following documents: Chicago Manual of Style v. 17 Internal Style Policy Reference Policy Author-facing Style Guide
StylesheetMetadata Record
ImagesBlog
Captions
Alt Text
Tables
Copyedited Manuscript

5. Activities

5.1 PreparingInviting the Manuscript Files for CopyeditingSubmissions

Input	Reviewed Manuscript, Style Guidelines, StylesheetBlog
Roles Involved	CopyeditorPM, Outreach officer
Outputs	Copyedited Manuscript (in progress)
Actions	ReviewAnnual StyleManuscript Guidelines Submission Review Stylesheet Copyedit File PreparationInvite Note any particularities on the Stylesheet
Alternative Actions, Exceptions, Additional Information

5.2 Checking the References

Input	Copyedited Manuscript (in progress), Style Guidelines, Stylesheet
Roles Involved	Copyeditor
Outputs	Copyedited Manuscript (in progress)
Actions	Reference Check Note any particularities on the Stylesheet
Alternative Actions, Exceptions, Additional Information

5.3 Copyediting the Manuscript

Input	Copyedited Manuscript (in progress), Style Guidelines, Stylesheet
Roles Involved	Copyeditor
Outputs	Copyedited Manuscript (in progress)
Actions	Manuscript Copyedit Note any particularities on the Stylesheet
Alternative Actions, Exceptions, Additional Information

5.4 Checking Non-English Language

Input	Copyedited Manuscript (in progress), Stylesheet
Roles Involved	Non-English Language Reviewer
Outputs	Copyedited Manuscript (finalized)
Actions	Manuscript Return
Alternative Actions, Exceptions, Additional Information

5.5 Returning the Manuscript to the Author

Input	Copyedited Manuscript (finalized)
Roles Involved	Copyeditor
Outputs
Actions	Manuscript Return
Alternative Actions, Exceptions, Additional Information

Document Control

Document ID	SPM-TYP-001
Document Owner	Vincent
Version	1.1
Last Date of Change	November 10, 2025
Next Review Due Date
Version & Change Tracking