Manuscript Submission and Review – Process

1. Introduction

2. Goal & Objectives

The primary goal of this process is to review incoming manuscripts, make a selection, place them under contract, and create the initial metadata record.

3. Role Model

The following roles are relevant in the context of this process and need to be assigned to persons or teams / groups involved in the process.

Role	Task	Assigned staff
Process Manager (PM)	To maintain the process definition / description (this document) To perform process reviews as a basis for the continual improvement of the effectiveness and efficiency of the process To ensure adequate communication to increase the awareness for the process To organize trainings on the process for people involved in the process To set up the initial Book File and template Document Files	Vincent
Reviewer	To review incoming manuscripts	Eileen, Vincent
Metadata officer	To manage metadata records	Vincent
Outreach officer	To manage outreach	Livy

4. Relevant Business Objects

Business objects are “things” that are required, produced, or processed by the process or one of its activities. The following objects are relevant:

Business Object	Description
Incoming Manuscript
Reviewed Manuscript
Metadata Record
Blog

5. Activities

5.1 Inviting Submissions

Input	Blog
Roles Involved	PM, Outreach officer
Outputs
Actions	Annual Manuscript Submission Invite
Alternative Actions, Exceptions, Additional Information

Document Control

Document ID	SPM-TYP-001
Document Owner	Vincent
Version	1.1
Last Date of Change	November 10, 2025
Next Review Due Date
Version & Change Tracking