Copyediting – Process

1. Introduction

2. Goal & Objectives

The primary goal of this process is to produce a fully edited manuscript, corrected and approved by the author, that is ready for typesetting. 

The process covers the following objectives:

• Correct structure of the manuscript and its argument/narrative
• Removing any typos, ungrammaticalities, and other general errors
• Adherence to the Style Guide
  

3. Role Model

The following roles are relevant in the context of this process and need to be assigned to persons or teams / groups involved in the process.

Role	Task	Assigned staff
Process Manager (PM)	To maintain the process definition / description (this document) To perform process reviews as a basis for the continual improvement of the effectiveness and efficiency of the process To ensure adequate communication to increase the awareness for the process To organize trainings on the process for people involved in the process To set up the initial Book File and template Document Files	SAJ
Copyeditor	To produce the copyedited manuscript files	SAJ, Eileen, Vincent
Non-English Language Reviewer	Corrects non-English spellings and transliteration	Vincent

4. Relevant Business Objects

Business objects are “things” that are required, produced, or processed by the process or one of its activities. The following objects are relevant:

Business Object	Description
Reviewed Manuscript
Style GuideGuidelines	Our style guidelines comprise the following documents: Chicago Manual of Style v. 17 Internal Style Policy Reference Policy Author-facing Style Guide
Stylesheet
Images
Captions
Alt Text
Tables
Copyedited Manuscript

5. Activities

5.x1 xxxPreparing the Manuscript Files for Copyediting

Input	Reviewed ManuscriptManuscript, Style Guidelines, Stylesheet
Roles Involved	PMCopyeditor
Outputs	Copyedited Manuscript (in progress)
Actions	Review Style Guidelines Review Stylesheet Copyedit File Preparation Note any particularities on the Stylesheet
Alternative Actions, Exceptions, Additional Information

5.2 Checking the References

Input Copyedited Manuscript (in progress), Style Guidelines, Stylesheet Roles Involved

Copyeditor

Outputs

Copyedited Manuscript (in progress)

Actions

Reference Check Note any particularities on the Stylesheet Alternative Actions, Exceptions, Additional Information

5.x3 Copyediting the Manuscript

Input Copyedited Manuscript (in progress), Style Guidelines, Stylesheet Roles Involved

Copyeditor

Outputs

Copyedited Manuscript (in progress)

Actions

Manuscript Copyedit Note any particularities on the Stylesheet Alternative Actions, Exceptions, Additional Information

5.4 Checking Non-English Language

Input	ReviewedCopyedited Manuscript,Manuscript (in progress), Stylesheet
Roles Involved	Non-English Language Reviewer
Outputs	Copyedited Manuscript (finalized)
Actions	Non-EnglishManuscript Language CheckReturn Notify Copyeditor and return
Alternative Actions, Exceptions, Additional Information

5.5 Returning the Manuscript to the Author

Input Copyedited Manuscript (finalized) Roles Involved Copyeditor Outputs

Actions

Manuscript Return Alternative Actions, Exceptions, Additional Information

 

Document Control

Document ID	SPM-TYP-001
Document Owner	Vincent
Version	1.0
Last Date of Change	October 3, 2025
Next Review Due Date
Version & Change Tracking