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Book Publication – Process

1. Introduction

The publication or release of a monograph or edited collection is a major moment in the lifecycle of a manuscript. At this point the "finished product" is released to the world and disseminated through the various channels that we have at our disposal. This is also a "point of no return." Even though small corrections can be made after publication, the entire process is aimed at minimizing the occurrence of such requests.

2. Goal & Objectives

The primary goal of this process is to release a reviewed, copyedited, and proofed manuscript as a publication in print and digital formats.

The process covers the following objectives:

  • The creation of a complete metadata record for a release
  • The creation of finalized print and digital files for a release
  • The completion of the book page on the website and triggering of sales
  • The annoucement to the author

3. Role Model

The following roles are relevant in the context of this process and need to be assigned to persons or teams / groups involved in the process.

Role Task Assigned staff
Process Manager (PM)
  • To maintain the process definition / description (this document)
  • To perform process reviews as a basis for the continual improvement of the effectiveness and efficiency of the process
  • To ensure adequate communication to increase the awareness for the process
  • To organize trainings on the process for people involved in the process
Vincent
Typesetter
  • To generate the digital and print book files 
Vincent
Metadata Manager
  • To update the metadata record
Vincent
Publisher
  • To update the web page
  • To inform the author
Vincent

4. Relevant Business Objects

Business objects are “things” that are required, produced, or processed by the process or one of its activities. The following objects are relevant:

Business Object Description
Print PDF

The final PDF generated by the Typesetting Software

Ebook PDF

The final PDF generated by the Typesetting Software with front cover generated by the Illustration and Photo Editing Software

Metadata Record

The metadata record of the publication hosted and maintained on the Metadata Management platform

Letter to the Author

The standard letter sent to the Author upon release of the publication

Web Page

The page on the publisher website dedicated to the publication

5. Activities

5.1 Generating Print PDF

Input Finalized InDesign book and document files (from Proofing)
Roles Involved

Typesetter

Outputs

PDF file of the publication interior

Action
  1. PDF Generation
  2. PDF Checking
  3. If correction needed, correct the InDesign file and return to 1. 
  4. Otherwise done.


Document Control

Document ID SPM-PUB-001
Document Owner Vincent
Version 1.0
Last Date of Change October 2, 2025
Next Review Due Date
Version & Change Tracking