Book Publication – Process
1. Introduction
The publication or release of a monograph or edited collection is a major moment in the lifecycle of a manuscript. At this point the "finished product" is released to the world and disseminated through the various channels that we have at our disposal. This is also a "point of no return." Even though small corrections can be made after publication, the entire process is aimed at minimizing the occurrence of such requests.
2. Goal & Objectives
The primary goal of this process is to release a reviewed, copyedited, and proofed manuscript as a publication in print and digital formats.
The process covers the following objectives:
UpdatingThethecreationpublicationof a complete metadata record for a release- The creation of finalized print and digital files for a release
- The completion of the book page on the
Metadata Managementplatform, such that it is completewebsite andreadytriggeringforofrelease.sales UploadingThethe digital book files(s)annoucement to theMetadata ManagementplatformUploading the print book file to thePrint PublishingplatformUpdating the Web PageReleasing a Blog PostSending the Letter to the AuthorDeveloping an Outreach Strategy with the Authorauthor
3. Role Model
The following roles are relevant in the context of this process and need to be assigned to persons or teams / groups involved in the process.
Role | Task | Assigned staff |
Process Manager (PM) |
|
Vincent |
Typesetter |
|
Vincent |
Metadata Manager |
|
Vincent |
Publisher |
|
Vincent |
|
4. Relevant Business Objects
Business objects are “things” that are required, produced, or processed by the process or one of its activities. The following objects are relevant:
Business Object | Description |
Print PDF |
The final PDF generated by the Typesetting Software |
Ebook PDF |
The final PDF generated by the Typesetting Software with front cover generated by the Illustration and Photo Editing Software |
Metadata Record |
The metadata record of the publication hosted and maintained on the Metadata Management platform |
| |
Letter to the Author |
The standard letter sent to the Author upon release of the publication |
Web Page |
The page on the publisher website dedicated to the publication |
5. Activities
Document Control
Document ID | SPM-PUB-001 |
Document Owner | Vincent |
Version | 1.0 |
Last Date of Change | October 2, 2025 |
Next Review Due Date | |
Version & Change Tracking |