Book Publication – Process

1. Introduction

The publication or release of a monograph or edited collection is a major moment in the lifecycle of a manuscript. At this point the "finished product" is released to the world and disseminated through the various channels that we have at our disposal. This is also a "point of no return." Even though small corrections can be made after publication, the entire process is aimed at minimizing the occurrence of such requests.

2. Goal & Objectives

The primary goal of this process is to release a reviewed, copyedited, and proofed manuscript as a publication in print and digital formats.

The process covers the following objectives:

Updating the publication metadata record on the Metadata Management platform, such that it is complete and ready for release.
Uploading the digital book files(s) to the Metadata Management platform
Uploading the print book file to the Print Publishing platform
Updating the Web Page
Releasing a Blog Post
Sending the Letter to the Author
Developing an Outreach Strategy with the Author

3. Role Model

The following roles are relevant in the context of this process and need to be assigned to persons or teams / groups involved in the process.

Role	Task	Assigned staff
Process Manager (PM)	To maintain the process definition / description (this document) To perform process reviews as a basis for the continual improvement of the effectiveness and efficiency of the process To ensure adequate communication to increase the awareness for the process To organize trainings on the process for people involved in the process	Vincent

Typesetter

To generate the digital and print book files Vincent Publisher

To update the web page and blog To inform the author Vincent Outreach Director

To develop an outreach strategy with the author Livy

4. Relevant Business Objects

Business objects are “things” that are required, produced, or processed by the process or one of its activities. The following objects are relevant:

Business Object	Description
Print PDF	The final PDF generated by ~~InDesign~~the Typesetting Software
Ebook PDF	The final PDF generated by ~~InDesign~~the Typesetting Software with front cover generated by the Illustration and Photo Editing Software
Metadata Record	The metadata record of the publication hosted and maintained on the Metadata Management platform
Blog Post	The blog post announcing the release of the publication
Letter to the Author	The standard letter sent to the Author upon release of the publication
Web Page	The page on the website dedicated to the publication

5. Activities

Document Control

Document ID	SPM-PUB-001
Document Owner	Vincent
Version	1.0
Last Date of Change	October 2, 2025
Next Review Due Date
Version & Change Tracking