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Process

1. Introduction

The publication or release of a monograph or edited collection is a major moment in the lifecycle of a manuscript. At this point the "finished product" is released to the world and disseminated through the various channels that we have at our disposal. This is also a "point of no return." Even though small corrections can be made after publication, the entire process is aimed at minimizing the occurrence of such requests.

2. Goal & Objectives

The primary goal of this process is to release a reviewed, copyedited, and proofed manuscript as a publication in print and digital formats.

The process covers the following objectives:

  • Updating the publication metadata record on the Metadata Management platform, such that it is complete and ready for release. 
  • Uploading the digital book files(s) to the Metadata Management platform
  • Uploading the print book file to the Print Publishing platform
  • Updating the Web Page
  • Releasing a Blog Post
  • Sending the Letter to the Author
  • Developing an Outreach Strategy with the Author

3. Role Model

The following roles are relevant in the context of this process and need to be assigned to persons or teams / groups involved in the process.

Role Task Assigned staff
Process Manager (PM)
  • To maintain the process definition / description (this document)
  • To perform process reviews as a basis for the continual improvement of the effectiveness and efficiency of the process
  • To ensure adequate communication to increase the awareness for the process
  • To organize trainings on the process for people involved in the process
 Vincent

4. Relevant Business Objects

Business objects are “things” that are required, produced, or processed by the process or one of its activities. The following objects are relevant:

Business Object Description
Print PDF

The final PDF generated by InDesign
Ebook PDF

The final PDF generated by InDesign with front cover
Metadata Record

The metadata record of the publication hosted and maintained on the Metadata Management platform
Blog Post

The blog post announcing the release of the publication
Letter to the Author

The standard letter sent to the Author upon release of the publication
Web Page

The page on the website dedicated to the publication

5. Activities


Document Control

Document ID SPM-PUB-001
Document Owner Vincent
Version 1.0
Last Date of Change October 2, 2025
Next Review Due Date
Version & Change Tracking
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