External Manuscript Review
1. Overview and Context
ManuscriptsAfter thata havecontract has been acceptedsigned, receivethe amanuscript contract.is submitted to external (peer) review.
2. Triggers
The execution of this procedure is usually triggered by
3. Steps to Be Performed
OnceUpon receipt of the authorsigned hascontract respondedfrom positivelythe author, the ms. is forwarded to two members of the acceptanceEditorial email,Advisory anBoard Author/Editorfor Contractpeer isreview, sentwho outare attachedasked to aprovide separateadditional email.and constructive comments on the mss. within 1–2 months. External peer review may be solicited dependent on the wishes/needs of the author.
StandardSubmissions contractthrough templates are available in the Punctum Accounting > Contracts > Contracts Templates Nextcloud folder.
Contracts thatimprints have generally already been sentpeer out need to be saved to the Punctum Accounting > Contracts > Author Contracts > Sent Out folder prefixedreviewed by the dateimprint's <yymmdd>editorial thatboard. theyThe werepunctum drafted.co-directors Onceexercise atheir contracteditorial isdiscretion sentin out,skipping external peer review for manuscripts such as memoirs or poetry collections.
In the Trello Submissions board, the index card is moved onto Editorial Board Review column.
Once peer review reports have been received, these are forwarded to the author together with the submission guidelines for monographs and edited collections respectively. The index card is moved to the Trello SubmissionsProduction Pipeline boardboard, to the ContractWaiting Sentfor Finished Ms column.
Once a contract has been signed by all parties, it is saved as PDF in the Punctum Accounting > Contracts > Author Contracts > Signed folder, prefixed by the PBN. At this point an initial metadata record is created.
In the past, punctum has had multiple ways in which contracts were prepared. Until PBN 0050, there are no signed contracts. From PBN 0050, there are increasingly frequent signed contracts on records, often signed through the Adobe Sign system. In January 2020, punctum switched over to manually preparing and sending out contracts, and keeping track of them in Trello Submissions Board.
4. Additional Information
5. Document Control
| Document ID | PRO- |
| Document Owner | Vincent |
| Version | 1.0 |
| Last Date of Change | November 10, 2025 |
| Next Review Due Date | |
| Version & Change Tracking |