External Manuscript Review
1. Overview and Context
Manuscripts that have been accepted receive a contract.
2. Triggers
The execution of this procedure is usually triggered by
3. Steps to Be Performed
Standard contract templates are available in the Punctum Accounting > Contracts > Contracts Templates Nextcloud folder.
Contracts that have been sent out need to be saved to the Punctum Accounting > Contracts > Author Contracts > Sent Out folder prefixed by the date <yymmdd> that they were drafted. Once a contract is sent out, the index card is moved on the Trello Submissions board to the Contract Sent column.
Once a contract has been signed by all parties, it is saved as PDF in the Punctum Accounting > Contracts > Author Contracts > Signed folder, prefixed by the PBN. At this point an initial metadata record is created.
In the past, punctum has had multiple ways in which contracts were prepared. Until PBN 0050, there are no signed contracts. From PBN 0050, there are increasingly frequent signed contracts on records, often signed through the Adobe Sign system. In January 2020, punctum switched over to manually preparing and sending out contracts, and keeping track of them in Trello Submissions Board.
4. Additional Information
5. Document Control
| Document ID | PRO-030 |
| Document Owner | Vincent |
| Version | 1.0 |
| Last Date of Change | November 10, 2025 |
| Next Review Due Date | |
| Version & Change Tracking |