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Copyedit File Preparation

1. Overview and Context

This procedure transfersprepares Ebookthe PDF,manuscript Altfiles Text,for Typesetting Files, Front Cover JPGcopyediting and toperforms oursome Epubgeneral Generation Platform, which generates an Epub basedediting on them.

2. Triggers

The execution of this procedure is usually triggered by

3. Steps to Be Performed

3.1 Before Turning on Track Changes

    Ensure file sharing between your hard drive and the punctum Nextcloud. When you make changes in your document, they should appear in the cloud files. Open the document. Save As the document with your initials at the end of the existing name of the document.
    • UploadE.g., 02_Woodard_Outgrown_Purpose-SAJ
    Format paragraphs: double space, align left if necessary. This will make it easier to insert more margin comments and edits without overwhelming and crashing Word. Edit > Find > Find and Replace: “  “ [double spaces]. Ensure there is only one space between words and sentences. NB: the Ebookmanuscript PDF,might Altbe Text,justified Typesetting(with Filesrespect folder,to paragraph formatting). This may affect your ability to see the double spaces. Align left. 

    3.2 After Turning on Track Changes

      Edit > Find > Find and FrontReplace: Cover[single JPGquotation marks > double quotation marks]. Ensure that quotation marks are consistent with American English grammar. NB: Be sure to go through all of the Westchesterinstances sharedindividually. Dropbox.Do not Replace All. Edit > Find > Find and Replace: [hyphen > en/em dash]. En/em dashes should be used in number ranges, to clarify a phrase, and elsewhere. Do consult the CMoS. NB: Be sure to go through all of the instances individually. Do not Replace All.

      Ignore author’s formatting issues like indentation, block quotes, spacing, hyperlinks, etc. These will be adjusted in typesetting.

      4. Additional Information

      5. Document Control

      Document ID PRO-022023
      Document Owner Vincent
      Version 1.10
      Last Date of Change November 4,10, 2025
      Next Review Due Date
      Version & Change Tracking
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