Contract Draft and Signing
1. Overview and Context
AtManuscripts thethat endhave ofbeen theaccepted manuscriptreceive submissiona period,contract. all manuscripts are reviewed by both directors.
2. Triggers
The execution of this procedure is usually triggered by
3. Steps to Be Performed
Standard contract templates are available in the co-directorsPunctum reviewAccounting all> manuscriptsContracts and> keepContracts trackTemplates ofNextcloud theirfolder.
Contracts onthat have been sent out need to be saved to the TrelloPunctum SubmissionsAccounting board.> Ideally,Contracts this> processedAuthor isContracts finished> Sent Out folder prefixed by the enddate of<yymmdd> September.
After each co-director has reviewed all mss.,that they comparewere notesdrafted. andOnce makea contract is sent out, the decisionindex to accept or reject a ms. Thiscard is shownmoved inon the Trello Submissions board by moving the index card intoto the AcceptContract or RejectSent column.
Once a contract has been signed by all parties, it is saved as PDF in the Punctum Accounting > Contracts > Author Contracts > Signed folder, prefixed by the PBN. At this point an initial metadata record is created.
In casethe past, punctum has had multiple ways in which contracts were prepared. Until PBN 0050, there are no signed contracts. From PBN 0050, there are increasingly frequent signed contracts on records, often signed through the Adobe Sign system. In January 2020, punctum switched over to manually preparing and sending out contracts, and keeping track of a rejection, a rejection email is sent,them in caseTrello ofSubmissions acceptance,Board.
4. Additional Information
5. Document Control
| Document ID | PRO- |
| Document Owner | Vincent |
| Version | 1.0 |
| Last Date of Change | November 10, 2025 |
| Next Review Due Date | |
| Version & Change Tracking |