Employee Resignation and Termination

Resignation

You resign when you voluntarily inform the Directors that you will stop working for punctum books. We also consider you resigned if you stop responding to emails, Mattermost messages, or other attempts to get in touch for a week.

You are not legally obliged to give us advance notice before resigning. But we appreciate it if you give us a month's notice, if possible.

We accept verbal resignations, but we prefer that you submit a written and signed notice of resignation. We will reply with an acceptance of resignation letter within two days. Whether you want to annouce your resignation to the other employees is up to you.

Termination

We are a small company where everyone is working closely together. We are committed to being accepting of different working styles and rhythms, but at the end of the day we need to publish books. If books no longer are being published, we have a problem and that problem demands to be addressed.

We do not have a strict disciplinary system in place like other companies, but Directors will indicate when the work delivered is a below what we expect from our employees. Every employee is responsible for their own targets, and the most important thing is that there is clarity on expectations on all sides. We need to be able to depend on each other, and this is what the weekly staff meetings are there for to coordinate.

When the Directors feel that an employee is no longer functioning will within the company, there will be a private, informal conversation in which these concerns are explained and solutions are developed communally. If these solutions fail to materialize or provide the desired results, additional sessions may be held to address the dysfunction, but at a certain point, a point that is to be determined by the Directors, there are no viable alternatives except termination of contract.

Punctum directors will provide a written notice of termination of contract in general one month in advance, but depending on the situation termination may also be immediate. Employees have the right to one month of severance pay after working for longer than 12 months at punctum.

Whether an employee either resigns or has their contract terminated, the following steps are undertaken:

• Any devices purchased by punctum books for the employee will need to be returned or to be acquired for a pro-rated price;
• The employee's email address will be canceled by the date of severance and rerouted to the general email address. An out of office message will be installed indicating the date of severance and alternative email addresses;
• The employee's access to Nextcloud folders and Mattermost channels, punctum social media, and other relevant accounts will be terminated by the date of severance. General Nextcloud access will be granted if the employee needs time to move personal files.