# Incoming Manuscript Registration

### 1. Overview and Context

When a new manuscript is sent in to either or both of the directors

### 2. Triggers

The execution of this procedure is usually triggered by

- [Manuscript Submission and Review](https://docs.punctumbooks.com/books/service-portfolio-management-spm/chapter/manuscript-acquisition-and-review)

### 3. Steps to Be Performed

When a full ms. has been received, the file(s) are saved in the Nexcloud folder **Punctum Submissions** under the appropriate year in a folder with the following name **LASTNAME\_Booktitle**.

[![Screen Shot 2022-09-27 at 16.18.03.png](https://docs.punctumbooks.com/uploads/images/gallery/2022-09/scaled-1680-/zeNoyQPoyBLEx8Z0-screen-shot-2022-09-27-at-16-18-03.png)](https://docs.punctumbooks.com/uploads/images/gallery/2022-09/zeNoyQPoyBLEx8Z0-screen-shot-2022-09-27-at-16-18-03.png)

The **Trello Submissions Board** is used to keep track of the status of submitted full mss.

[![Screen Shot 2022-09-27 at 16.19.24.png](https://docs.punctumbooks.com/uploads/images/gallery/2022-09/scaled-1680-/U4SAgVpceHINqDnt-screen-shot-2022-09-27-at-16-19-24.png)](https://docs.punctumbooks.com/uploads/images/gallery/2022-09/U4SAgVpceHINqDnt-screen-shot-2022-09-27-at-16-19-24.png)

- Create a file card in the column **Full Submission \[YEAR\]** with author name and title of the manuscript, containing contact information of the author(s) and pertinent selections from the email chain.
- For 2026 submissions we decide on the following criteria/color coding: 
    - RED: Desk reject; this is so bad/such a bad fit we don't want consider it
    - YELLOW: Delayed reject; reject because it's not a good fit but we want to let the author down easy. This includes (for 2026) all books written by men of M2F.
    - BLUE: to be reviewed at the end of the submission period

Starting May 1, Eileen and Vincent will review the submissions on a weekly basis for desk/delayed reject mss.

### 4. Additional Information

### 5. Document Control

<table border="1" id="bkmrk-document-id-srm-001-" style="border-collapse: collapse; width: 100%; height: 176.2px;"><colgroup><col style="width: 50%;"></col><col style="width: 50%;"></col></colgroup><tbody><tr style="height: 29.3667px;"><td style="height: 29.3667px;">**Document ID**</td><td style="height: 29.3667px;">PRO-028</td></tr><tr style="height: 29.3667px;"><td style="height: 29.3667px;">**Document Owner**</td><td style="height: 29.3667px;">Vincent</td></tr><tr style="height: 29.3667px;"><td style="height: 29.3667px;">**Version**</td><td style="height: 29.3667px;">1.0</td></tr><tr style="height: 29.3667px;"><td style="height: 29.3667px;">**Last Date of Change**</td><td style="height: 29.3667px;">November 10, 2025</td></tr><tr style="height: 29.3667px;"><td style="height: 29.3667px;">**Next Review Due Date**</td><td style="height: 29.3667px;">  
</td></tr><tr style="height: 29.3667px;"><td style="height: 29.3667px;">**Version &amp; Change Tracking**</td><td style="height: 29.3667px;">  
</td></tr></tbody></table>